Privacy Policy | Zeropoint Editorial

I, Stephen Cunningham, am a registered sole trader operating as Zeropoint Editorial. I offer freelance proofreading and editorial services to a variety of clients in the UK.

This privacy policy describes what personal data I gather, how I use it and how I protect it.

This privacy policy was last updated on 22 May 2018.

What data do I collect from you?

When you first contact me about a proofreading project, I collect the following information:

your name
your email address
details of your proofreading project.

If we agree to work together, I collect the following additional information:

file(s) relating to your proofreading project
your telephone number
your postal address to be used on invoices.

What do I use your data for?

I use your personal information only in the following ways:

to respond to your requests for information (e.g. my availability to undertake a project)
to record our mutual agreement to my/your terms and conditions
to keep in touch with you while a project is ongoing
for my internal accounting purposes (e.g. your name and address on invoices) in order to fulfil my obligations to HMRC, the UK tax authority, should it request an audit.

Where do I store your data and how do I protect it?

Emails and telephone numbers are stored on my password-protected, SSL-certified (https) email account, hosted by Google.

Project files are stored on the hard drive of my password-protected laptop. My laptop is protected by an enhanced firewall and ransomeware-protection software.

My website is hosted on the Wix.com platform. It is password-protected and has SSL-certification to provide an additional layer of security. Wix.com provides me with the online platform that allows me to advertise my services to you. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall.

How long do I keep the data for?

I am required to keep the name and address used for invoicing purposes for a minimum of seven years to comply with my obligations to HMRC. However, many of my clients work with me on an ongoing basis, so I do not delete data unless requested to do so.

Do I share your data?

I do not share your data with anyone, unless I am required to do so by law (for example, if I am audited by HMRC).

I do not subcontract work, nor do I discuss your project with third parties or on the internet/social media.

If you agree to provide a testimonial for my website, I will include the name and details you provide.

Cookies are small text files placed on your computer’s hard drive. They enable my website to identify your computer as you view different pages on my website.

Cookies do not provide me with access to your computer or any information about you other than that which you choose to share with me.

To learn more about cookies, visit www.aboutcookies.org.

You can set your browser not to accept cookies and the above website tells you how to remove cookies from your browser. However, if you do this, some of the features of my website may not function.

I do not actively use cookies to track your use of my website.

I reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect as soon as they are posted on the website. If I make material changes to this policy, I will notify you here that it has been updated, so that you are aware of what information I collect, how I use it, and under what circumstances, if any, I use and/or disclose it.

Contact me

If you have any questions or would like me to modify or remove your data, please email me at stephen@zeropt.co.uk or write to me at Stephen Cunningham, Zeropoint Editorial, 334 The Ridgeway, St Albans, Hertfordshire, AL4 9RJ.